SERVICE SUMMARY (for Owners)
| RATE: | Vacation Rental Tenancies - 20% of Gross Rent |
| SUNDRY: | $480 sundry charge invoiced January 1 (yearly) for: soaps, paper towels, light bulbs and miscellaneous payables |
| INTERNET: | $500 internet set up fee (one time only) includes professional photos and tours with one year contract (unit must be available for the months of July and August) |
PEKA'S SHORT TERM (VACATION) RENTAL PROPERTY MANAGEMENT FEE INCLUDES:
1. PEKA shall advertise the unit on their web page, and shall pursue bookings for the unit from PEKA's
large inventory of clients. All bookings will be for a minimum of 28 days.
2. PEKA will assist in determining the rental value of your property, your specific requirements (i.e.
whether or not pets are allowed), and advise you of changes in market conditions, which affect your
property.
3. PEKA will collect a security deposit equivalent to 50% of the monthly rental. Refunds will be as
follows:
- $500 cancellation fee before 90 days from booking
- $1000.00 cancellation fee between 30 to 90 days out
- Full deposit lost if less than 30 days
- If the unit remains empty, PEKA is paid the 20% of the security deposit and
the balance is paid to the owner
4. PEKA shall assist the applicants in the completion of a rental application form, provide necessary
information and detailed pictures of the unit and show the property to qualified applicants. PEKA will
complete lease documents, make arrangements for collection of rent, undertake deficiency listings as
required for move-in / move-out. Note: These short tem rentals are maintained in a "no damage"
condition, except as expressly noted by the short term tenant at the time of move in.
5. PEKA shall maintain a schedule of all bookings and advise the owner when the unit is booked. The
owner must advise PEKA when they are utilizing the unit in order that we may schedule cleaning well
prior to tenant's arrival (one week notice for scheduling of cleaning).
6. PEKA shall schedule cleaning before and after each tenancy, all at the owner's cost. The cleaning
shall include the supply of soaps, paper towels, toilet paper, and miscellaneous items. Cleaning shall
also include the inventory of equipment.
7. PEKA shall check references of qualified applicants.
8. PEKA requires rental unit be equipped with (at least) the following items:
- High speed internet service (ADSL or Cable)
- Touch tone phone, telephone service with long distance lock off
- TV, DVD and complete cable/satellite service
- Stereo with CD player
- Outdoor barbecue and utensils
- Two (2) sets of fresh linens and blankets for each bed
- Two (2) sets of fresh towels per/person based on unit maximum occupancy
- Complete set of cooking pots, skillets, utensils, dishes, glasses, cutlery, dishcloths,
cleaning equipment, iron, and ironing board - Newer mattresses, beds, couches, and furniture
- All utilities and firewood (if required)
9. PEKA will deposit/hold rent in a Trust Account. A monthly statement of income and expenditure is
issued, along with a Trust cheque for the amount due the owner. If requested, this cheque can be
deposited to a specific bank account. Every reasonable effort is made to issue all cheques and
statements to the owner by the 10th of each month.
10. PEKA will maintain records relating to the property on file at PEKA's office. These records may be
inspected during regular business hours upon 24 hours notice to PEKA. Annual income and
expenditure statements for the previous year are issued along with the January statement.
11. PEKA will provide immediate attention to emergencies and timely attention to all complaints, as
outlined in the Agreement between the owner and PEKA. Receipts for all work are kept on file in
PEKA's offices and may be inspected as noted in Paragraph 10.
12. PEKA will advise the owner of major maintenance needs of the property and of any major
expenditures which may be required to meet legal and/or safety standards.
13. PEKA will provide twenty-four hour availability for emergencies, and convenient office hours for all
other business.
14. PEKA will undertake property checks on the unit on a weekly basis when the unit is vacant and the
owners are not using the unit.
COSTS NOT INCLUDED IN THE SHORT TERM RENTAL MANAGEMENT FEE:
Taxes, Legal Fees, Audit Fees, Specific Advertising, Maintenance, Repairs, and Cleaning
When called upon to do so by the tenant or the owner, PEKA determines what maintenance is required in
a given situation, whether or not it requires advance owner approval, and which trades persons are
needed.
PEKA makes no payment until PEKA is satisfied with the quality of the work and materials. PEKA follows
up on guarantees where necessary. PEKA does not charge the owner for this service.
In the case of a major capital repair(s), PEKA will undertake the tendering and supervision of the work for
an agreed-in-advance fee or percentage service charge.